Course

Workday Student - Academic Standings

Self-paced

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Full course description

Course Details

Audience: Faculty and Program Advisors and Administrators who currently conduct sessional evaluations.

Course Outline:

  • Academic Standing Foundations
    • Call-in Session Recording
    • Progression Change Bundle
  • Navigation
    • How to Find Students in a Program of Study Using Quick Search
    • How to Find a Student's Academic History and Academic Standing
  • Academic Standing Evaluation
    • How to Calculate, Review and Post an Academic Standing
    • How to Update, Override, and Un-Post Academic Standings
    • How to Find Student Academic Standing and Class Standing Results
    • How to Find and Work with Co-op Students (coming in Fall 2024 for your first use in Workday)
    • How to Leverage Reports for Non-Automated Academic Standing Rules (coming in Fall 2024 for your first use in Workday)
  • Related Tasks
    • How to Add and Remove Students from Dual Degree Cohorts (UBC-V Only)
    • Options for "Failed, Required to Withdraw" (coming in Fall 2024 for your first use in Workday)
    • Options for "On Academic Probation" and "Failed, Permitted to Continue" (coming in Fall 2024 for your first use in Workday)
  • Helpful Reports
    • How to Find Students with Grade Changes
    • How to View the Completion Status of Academic Requirements
    • How to Review Specific Course Grades (coming in Fall 2024 for your first use in Workday)
    • How to Calculate Averages on Core Courses (coming in Fall 2024 for your first use in Workday)
    • How to Identify Students at Academic Risk (coming in Fall 2024 for your first use in Workday)

 

Learning Outcomes: By the end of this course you will be able to:

Academic Standings Foundations:

  • Define and describe available Academic Standings and additional period honours (UBC term: Academic Achievement Designation) standings in Workday.
  • Describe the impact of missing grades and NS (not submitted) grades on the calculation of academic standings.
  • Describe the impact of other non-numeric course outcomes (e.g., W, SD, Cr/D/F, T, AUD) on the calculation of academic standings.
  • Understand how academic standing outcomes relate to Program of Study statuses, and how and when students are dismissed.

Navigation:

  • Find a student(s) in a given program of study based on a set of criteria.
  • Find a student's academic history on their record.
  • Describe in Workday's terms where a student can find their academic history on their Workday Student's record.
  • Identify and name the student's academic standing for the current and past academic periods, including identifying how academic standings were converted from SISC to WD terminology.
  • Identify and name the student's academic achievement designation (WD term: Additional Period Honours) for the current and past academic periods, if any, including identifying how academic achievement designations were converted from SISC to WD terminology.
  • Describe in Workday's terms where a student can find their academic standing and additional period honours standing on their Workday Student's record.

Academic Standing Evaluations

  • Calculate, review, and post an academic standing and/or additional period honours standing for an individual student or in bulk using Post-Grading Jobs.
  • Find grade changes for students and update the academic standing as necessary.
  • Undo posting of an academic standing and/or additional period honours standing for an individual student.
  • Override an academic standing and/or additional period honours standing for an individual student.

Related Tasks

  • Add/remove students from the Dual Degree cohorts.
  • Understand when and how to process a dismissal based on the outcome of the Academic Standing.
  • Understand when and how to apply a hold based on the outcome of the Academic Standing.
  • Understand when and how to apply a registration restriction based on the outcome of the Academic Standing.

Helpful Reports

  • Run reports to:
    • Find students that have had a grade change submitted within a specific date range.
    • Review the completion status of academic requirements on the Academic Progress Report.
    • Review specific course grades, including missing marks and NS grade standings.
    • Calculate averages across sets of core courses.
    • Identify students at academic risk.

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